The policy: This privacy policy is in relationship to the day to day business conducted by Carrick Rugby (SCIO) SC050725, Sommerville Pavilion, Glebe Park, Maybole, South Ayrshire, KA19 7HZ(No Post Box) carrickrugby.co.uk email carrickrugby@gmail.com and governs the privacy of its users who choose to use our website or our services. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

Our Commitment: At Carrick Rugby we take your privacy seriously and will use your personal information out of legitimate interest to provide the products and services you have requested from us. Your data will be shared as appropriate with third parties for agreed data processing if applicable. Any exceptions to this will be with your prior consent.

Scope: This Policy will explain areas of our website and data storage systems that may affect your privacy and personal data, how we process, collect, manage and store that data and how your rights under the GDPR, DPA & PECR are adhered to. Additionally, it will explain the use of cookies or software, advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on our website. Further explanations may be provided for specific pages or features of our website in order to help you understand how we, our website and its third parties (if any) interact with you and your computer/device in order to serve it to you. The Policy further explains how we retain and manage your data and your rights to access that data. Our contact information is provided if you have any questions.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.
What are cookies? Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.

Manage Cookies In The Following Browsers
Internet Explorer
Firefox
Safari
Microsoft Edge

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

Contact & Communication With us

Users contacting this us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.

Email Mailing List & Marketing Messages

We operate an email mailing list, used to inform subscribers about our club, sport and products, services and/or news we supply/publish. Users can subscribe through club membership process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time by email to carrickrugby@gmail.com, or if not available, other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites)

Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://goo.gl/gtXYZo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Policy & Usage

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Data Retention

In line with Carrick Rugby Data Retention Policy, data will be kept no longer than is absolutely necessary.

Data Subject Rights

There are six Data Subject Rights that currently apply to Carrick Rugby:
Right of Access: Clients will have the right to obtain confirmation from Carrick Rugby as to whether or not personal data concerning them is being processed, including: purpose of processing, categories of data, disclosure of data to third parties and data retention. No data held by Carrick Rugby will be transferred out of the EU. Subject requests may contain redacted (non-relevant text or images blackened out) content.
Right to Rectification: Clients will have the right to have inaccurate data rectified without undue delay.
Right to Erasure: Clients will have the right to have all personal data erased without undue delay if the data is considered to be no longer necessary, consent has been withdrawn, processing has been objected to or processing is deemed unlawful.
Right to Object: Clients will have the right to object on grounds relating to their particular situation and data will not be processed unless Carrick Rugby can demonstrate compelling legitimate grounds for further processing. Customers can object at any time to the processing of personal data in relation to direct marketing and can request marketing preferences amended at any time by emailing: carrickrugby@gmail.com
Right to Restriction: Clients will have the right to restrict processing of personal data if the data is deemed to be inaccurate, processing is deemed to be unlawful or data is no longer required by Carrick Rugby in regard to any legal claims.
Right to Data Portability: Clients will have the right to receive any personal data concerning them in a structured format suitable for onward transmission to another organisation.
All actions in relation to the above Data Subject Rights will be processed within one month of receipt unless the request is more complex and requires additional time to expedite. All requests can be made by email to carrickrugby@gmail.com

Contractual Data

Personal data is collected and used in many ways to further enhance services provided.

Resources & Further Information

• Overview of the GDPR – General Data Protection Regulation
• Data Protection Act 1998
• Privacy and Electronic Communications Regulations 2003
• The Guide to the PECR 2003
• Twitter Privacy Policy
• Facebook Privacy Policy
• Google Privacy Policy
• Linkedin Privacy Policy